It seems like your backup process is very manual. Have you ever thought about utilizing an image based backup solution. There are some very powerful yet inexpensive backup solutions on the market today, that are purpose built just for your virtual environment. I use PHD Virtual Backup and Replication and I am very happy with it. It is very simple to install and manage, along with providing a high level of deduplication and application consistent backups at the sametime. If you want more information, checkout http://www.phdvirtual.com
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